Last updated: June 2026

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Griffithstown AFC ("the Club", "we", "us" or "our") is committed to protecting and respecting your privacy.

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This Privacy Policy explains how we collect, use and protect personal information through our website: https://www.griffithstownafc.co.uk

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Griffithstown AFC is an accredited football club operating under the Football Association of Wales (FAW) and affiliated to Gwent County Football Association.

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1. Who we are

 

Griffithstown AFC is an unincorporated football club.

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For any questions regarding this Privacy Policy or your personal data, please contact:

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Email: secretary@griffithstownafc.co.uk

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2. Information we collect

 

We collect personal information only where you choose to provide it through our website.

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Contact Form

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When you submit an enquiry through our contact form, we may collect:

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• Name

• Email address

• Telephone number

• Message content​

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Photography Consent Form

 

When completing a photography consent form, we may collect:

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• Parent or guardian name

• Player name

• Player date of birth

• Relationship details

• Contact details

• Consent preferences relating to photography and media use

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Technical Information

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Our website provider (Wix) may automatically collect limited technical information such as:

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• IP address

• Browser type

• Device information

• Website usage information

• Essential website cookies

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3. How we use your information

 

We use your information to:

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• Respond to enquiries submitted through the website

• Manage photography consent records

• Ensure photographs are only published where appropriate consent has been provided

• Administer and improve our website

• Comply with safeguarding and legal obligations

 

We do not sell personal information to third parties.

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4. Lawful basis for processing

 

We process personal data under one or more of the following lawful bases:

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• Consent

• Legitimate interests of the Club

• Compliance with legal or safeguarding obligations

 

Photography consent information is processed based on the consent provided by a parent or guardian.

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5. Photography and media

 

Griffithstown AFC may publish photographs, videos and match-related media on:

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• Our website

• Social media channels

• Club communications

 

We will only publish images of youth players where appropriate parental or guardian consent has been obtained.

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Parents and guardians may withdraw consent at any time by contacting secretary@griffithstownafc.co.uk.

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Withdrawal of consent will not affect content already published before the request is received, but reasonable steps will be taken to remove future use where possible.

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6. Sharing your information

 

We only share personal information where necessary.

 

This may include:

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• Website service providers, including Wix

• Football Association of Wales (where required)

• Gwent County Football Association (where required)

• Regulatory or legal authorities where required by law

 

We do not sell or rent personal information to third parties.

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7. Data retention

 

We retain information only for as long as necessary.

 

Typically:

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• Contact form enquiries are retained for up to 24 months

• Photography consent records are retained while a player remains involved with the Club and for a reasonable period afterwards

• Website analytics information is retained according to the settings of the relevant platform

 

Historical team photographs and match reports may be retained as part of the Club's historical records unless a legitimate removal request is received.

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8. Security

 

We take reasonable steps to protect personal information from loss, misuse, unauthorised access or disclosure.

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However, no internet transmission can be guaranteed to be completely secure.

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9. Your rights

 

Under UK data protection law, you may have the right to:

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• Request access to your personal data

• Request correction of inaccurate information

• Request deletion of personal information

• Restrict or object to certain processing activities

• Withdraw consent where processing relies on consent

• Lodge a complaint with the Information Commissioner's Office (ICO)

 

More information is available at www.ico.org.uk.

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10. Third-party websites

 

Our website may contain links to third-party websites.

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We are not responsible for the privacy practices of those websites.

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11. Changes to this policy

 

We may update this Privacy Policy from time to time.

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Any updates will be published on this page with a revised effective date.

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12. Contact us

 

If you have any questions regarding this Privacy Policy or how your information is used, please contact:

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Secretary
Griffithstown AFC
Email: secretary@griffithstownafc.co.uk